Equipment Downtime Prevention Checklist

SECTION 1: EQUIPMENT INVENTORY

List all cleaning equipment. Track model numbers, locations, and maintenance status.

Equipment Name & Model

Location

Last Maintenance

Status

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

_________________________________

_________________

☐ Good ☐ Needs Service

SECTION 2: DAILY MAINTENANCE CHECKLIST (5 minutes per equipment)

These quick checks prevent 90% of major breakdowns

☐ Visual inspection - no cracks, loose parts, or visible damage

☐ Cords and plugs - no fraying or damage

☐ Fluid levels checked (batteries, solution tanks, oil if applicable)

☐ Filters checked - clean or replaced as needed

☐ Basic function test - equipment starts and operates normally

☐ Wheels/casters roll smoothly

☐ Exterior cleaned and sanitized

☐ Collection bins/tanks emptied

Equipment Completed: _______________________________________________________

Issues Found: ☐ None ☐ Minor ☐ Major

Action Taken: _______________________________________________________

SECTION 3: WEEKLY MAINTENANCE CHECKLIST (15-20 minutes per equipment)

Regular weekly maintenance keeps equipment running smoothly

☐ Thorough cleaning of all components

☐ Lubrication of moving parts (if applicable)

☐ Inspection of wear items (belts, brushes, pads)

☐ Performance testing - full operation check

☐ Hoses and attachments inspected for damage

☐ Battery terminals cleaned (for battery-powered equipment)

☐ Air filters cleaned or replaced

☐ Check for unusual sounds or vibrations

Equipment Completed: _______________________________________________________

Issues Found: ☐ None ☐ Minor ☐ Major

Action Taken: _______________________________________________________

SECTION 4: MONTHLY MAINTENANCE CHECKLIST (30-45 minutes per equipment)

Monthly maintenance addresses deeper issues and prevents major breakdowns

☐ Replace filters and consumables (HEPA filters, belts, pads)

☐ Inspect electrical components - cords, switches, connections

☐ Check for wear and damage on all moving parts

☐ Calibrate settings if needed (pressure, speed, etc.)

☐ Deep cleaning of internal components

☐ Test all safety features and emergency stops

☐ Review maintenance history and note patterns

☐ Schedule professional service if needed

Equipment Completed: _______________________________________________________

Issues Found: ☐ None ☐ Minor ☐ Major

Action Taken: _______________________________________________________

SECTION 5: TROUBLESHOOTING QUICK REFERENCE

When problems occur, check these most common issues first

Equipment Won't Start:

☐ Check power source/cord connection

☐ Battery charge level (if battery-powered)

☐ Safety switches engaged properly

☐ Circuit breaker/tripped outlet

Poor Performance/Loss of Power:

☐ Filters clogged - clean or replace

☐ Collection bin/tank full - empty

☐ Belts loose or worn - check tension

☐ Blockages in hoses or attachments

Unusual Noises:

☐ Check for loose parts or panels

☐ Inspect belts for damage or misalignment

☐ Check brushes/pads for embedded debris

☐ Lubricate moving parts if needed

Leaks:

☐ Check hoses and connections for damage

☐ Inspect tanks and seals

☐ Check for overfilling

Problem Encountered: _______________________________________________________

Solution Applied: _______________________________________________________

Resolution: ☐ Fixed ☐ Needs Service Call ☐ Monitoring

💡 MAINTENANCE TIPS

• Daily checks take 5 minutes but prevent 90% of major breakdowns

• Document all issues immediately - helps identify patterns

• Don't ignore minor issues - they become expensive repairs

• Keep maintenance records - track what works and what doesn't

• Train all staff - everyone should know basic troubleshooting

DOWNTIME COST TRACKING

Equipment Breakdowns This Month: _______

Total Downtime Hours: _______ hours

Emergency Service Calls: _______

Estimated Cost: $_______

(Downtime hours × $200-500/day + Service calls × $300-800)

Monthly Maintenance Completed:

☐ Daily checks completed ☐ Weekly maintenance completed ☐ Monthly maintenance completed

Improvement Goals:

Next Review Date: _______________

Completed By: _________________________

Date: _______________

CLEANQUEST

💡 MAINTENANCE TIPS

MAINTENANCE NOTES AND OBSERVATIONS

DOWNTIME COST TRACKING