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⚠️ IMPORTANT: Average OSHA fines for violations: Serious violations $16,131 | Willful violations up to $161,323 per violation. Use this checklist to identify and fix compliance gaps before an inspection.

CLEANQUEST

OSHA Compliance Audit Checklist
For Cleaning Facilities
Facility Name: _________________________________________
Location: _________________________________________
Audit Date: _______________
Auditor Name: _________________________
Facility Type: _________________________________________________________
SECTION 1: SAFETY DATA SHEETS (SDS) ACCESSIBILITY
☐ All SDS sheets are readily accessible to employees during all work shifts
Violation Cost: $13,000+
☐ Employees can access SDS sheets without asking permission
☐ SDS sheets are available in locations where chemicals are used
☐ Night shift employees have access to SDS sheets
☐ SDS sheets can be found quickly in emergency situations (under 2 minutes)
☐ Digital SDS access is reliable and works offline when needed
☐ QR codes are available on chemical containers for instant SDS access
☐ Multiple facility locations each have accessible SDS sheets
Compliance Status:
Action Required: _______________________________________________________
SECTION 2: SDS CONTENT AND ACCURACY
☐ All SDS sheets are current and up-to-date
Violation Cost: $11,000+
☐ SDS sheets include all 16 required sections (OSHA HCS format)
☐ New chemicals have been added to SDS database within 30 days
☐ Updated SDS sheets have been distributed to all locations
☐ Version control system tracks when SDS sheets were last updated
☐ Discontinued chemicals have been removed from active SDS files
☐ SDS sheets match the actual chemicals currently in use
Compliance Status:
Action Required: _______________________________________________________
SECTION 3: CHEMICAL LABELING
☐ All chemical containers are properly labeled with product name
Violation Cost: $10,000+
☐ Labels include hazard warnings and pictograms
☐ Secondary containers (spray bottles, buckets) are labeled
☐ Labels are legible and not faded or damaged
☐ Labels match the corresponding SDS sheet
☐ Portable containers used by employees are properly labeled
Compliance Status:
Action Required: _______________________________________________________
SECTION 4: PERSONAL PROTECTIVE EQUIPMENT (PPE) INFORMATION
☐ SDS sheets clearly specify required PPE for each chemical
Violation Cost: $12,000+
☐ Required PPE is available and accessible to employees
☐ Employees know which PPE to use for each chemical
☐ PPE requirements are posted or easily accessible near chemical storage
☐ Eye protection, gloves, and other PPE are in good condition
☐ Employees are trained on proper PPE use and care
Compliance Status:
Action Required: _______________________________________________________
SECTION 5: SAFETY TRAINING DOCUMENTATION
☐ Safety training records are maintained and accessible
Violation Cost: $8,000+
☐ Training records include: date, topics covered, trainer name, attendee names
☐ All employees have received Hazard Communication (HazCom) training
☐ New employees receive safety training before handling chemicals
☐ Refresher training is conducted annually or when new hazards are introduced
☐ Training records can be produced quickly during an OSHA inspection
☐ Training covers: SDS location, chemical hazards, PPE requirements, emergency procedures
Compliance Status:
Action Required: _______________________________________________________
SECTION 6: HAZARD COMMUNICATION PROGRAM
☐ Written Hazard Communication Program exists and is accessible
☐ Program includes: SDS management, labeling procedures, training requirements
☐ Program is reviewed and updated annually
☐ Employees know where to find the written program
☐ Program covers all work areas and shifts
Compliance Status:
Action Required: _______________________________________________________
SECTION 7: EMERGENCY PROCEDURES
☐ Emergency procedures are documented and accessible
☐ First aid measures are clearly outlined in SDS sheets
☐ Spill response procedures are posted and employees are trained
☐ Emergency contact information is current and accessible
☐ Eye wash stations and safety showers are accessible and functional
☐ Fire extinguishers are properly maintained and employees know locations
Compliance Status:
Action Required: _______________________________________________________

CRITICAL COMPLIANCE ITEMS

These violations can result in immediate citations and highest fines:

☐ SDS sheets accessible 24/7 on all shifts - This is the #1 violation
☐ All chemicals have current SDS sheets - Outdated info = violation
☐ Training documentation is complete - Must prove compliance
☐ Chemical labels match SDS sheets - Consistency required
☐ Written HazCom program exists - Required by OSHA

AUDIT NOTES AND OBSERVATIONS

COMPLIANCE SUMMARY

Total Sections Audited: 7
Overall Compliance Status:
Critical Violations Found: _______
Non-Critical Issues Found: _______
Estimated Potential Fines if Not Fixed: $___________
(Average: $13,000+ per violation × number of violations)
Priority Actions Required:
Follow-Up Audit Scheduled: _______________
Auditor Signature: _________________________
Date: _______________
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This checklist helps identify compliance gaps. For complete compliance, ensure all items are checked and documented.